Privacy Policy
Last updated 2 November 2026
The short version. MotoPass keeps your garage on your phone. If you create an account, your garage is also stored on our server so it can sync between your devices and the people you share with. Photos are sent to Google for AI scanning only if you switch that feature on and tap scan. There are no ads or analytics, and we never sell your data.
This policy covers the MotoPass apps for iPhone and Android and the motopass.net website. "MotoPass", "we" and "us" mean the team that makes and runs MotoPass.
1. Data that stays on your phone
Everything you add to your garage is saved on your device first: vehicles, photos, service records, trips, reminders, documents, notes and your app settings. Without an account, none of it is sent to us.
Reminders are scheduled as notifications on the device itself. They don't pass through our server.
Your phone's own backups (iCloud on iPhone, Google backup on Android) may include the app's data, depending on your device settings. Those backups are handled by Apple or Google under their own policies.
2. Data we store when you create an account
An account is optional and is only needed to sync your garage across devices and to share vehicles. When you have one, we store:
| What | Why |
|---|---|
| Email address and password (the password is stored only as a secure hash) | To sign you in and to identify your account. |
| Profile: name, and if you add them, a photo, phone number, city and a short "about" text | To show who you are to people you share vehicles with or invite. |
| Your garage: vehicles, records, trips, reminders, documents, photos and the settings you choose to sync | To keep your devices in sync and to restore your garage on a new phone. |
| Sharing and ownership: who a vehicle is shared with and their role, invitations, and ownership transfers | To let you share vehicles and hand them over, and to keep each vehicle's ownership history. |
| Account history: when your account was created and when its email, password or details were changed | To keep your account secure and to help if something goes wrong. |
| Server logs: IP address, device type and app version, time of request | To keep the service running, protect it from abuse and fix problems. Logs are kept only for a limited time. |
Photos you mark as private stay on your own devices and are never sent to the people you share a vehicle with.
3. Optional AI scanning
MotoPass can read a VIN, a licence plate, a registration card, an odometer or a document from a photo, and can identify a vehicle from a picture. These features use Google's Gemini API.
- They are off by default. You switch them on in Settings ▸ AI & Privacy.
- Only when you tap an AI action is the specific photo or document you chose sent to Google over an encrypted connection. For PDFs with text, only the extracted text is sent.
- Nothing else about you or your garage is sent with it.
- Google processes the request under its Gemini API terms and privacy policy.
Some text reading happens entirely on your device. On iPhone this uses Apple's built-in text recognition. On Android it uses Google ML Kit, which runs on the phone; Google may collect basic diagnostic information about how ML Kit performs, as described in its ML Kit terms.
4. What we don't do
- No advertising and no advertising IDs.
- No analytics or tracking tools in the apps, and no tracking cookies on this website.
- We don't sell, rent or trade your data, and we don't use it for anything other than running MotoPass for you.
5. Who can see your data
- You, on every device where you sign in.
- People you share a vehicle with can see that vehicle (and edit it if you made them an editor), along with your profile name and photo.
- A new owner you transfer a vehicle to receives that vehicle with its history.
- Our administrators can access account information to run the service, approve new accounts, and help when you ask for support.
- Authorities, only if we are legally required to.
6. Security
Connections between the apps and our server are encrypted (HTTPS). Passwords are stored only as hashes. Access to the server and its admin tools is restricted and protected by two-factor sign-in. Backups of the server are kept to protect against data loss.
7. How long we keep it
We keep your account data for as long as your account exists. When you delete your account, your account, profile and the vehicles you own are deleted from our server, and disappear from our backups when those expire, within 14 days. A vehicle you transferred to someone else belongs to them and is not deleted with your account.
8. Your choices and rights
- See and change your profile, email and password in the app (Settings ▸ Sync ▸ Profile).
- Take your data with you: export your whole garage from Settings ▸ Export all data, or share a single vehicle as a file.
- Stop syncing: sign out. Your garage stays on that phone.
- Delete your account and all of its data: see Delete your account.
Depending on where you live, you may also have the right to ask what data we hold about you, to correct it, or to object to how it's used. Email us and we'll help.
9. Children
MotoPass is not aimed at children under 13, and we don't knowingly create accounts for them.
10. Changes
If we change this policy, we'll update the date at the top of this page. If a change is significant, we'll also tell you in the app.
11. Contact
Questions about privacy: support@motopass.net